Grants & Contracts Officer – Palladium

Primary Duties and Responsibilities:

Assist in conducting contract and subaward solicitations and advertisements.
Support competitive procurement processes, draft agreements, and develop related subaward documentation.
Assist in the dissemination of contract and subaward Review Guidelines for evaluators, including scoring formats.
Conduct due diligence and aid the negotiation of agreements with sub awardees.
Support the administration, compliance, and implementation procedures of subawards, and ensure compliance with USAID grants regulations including procurement regulations.
Assist fund transfers after reviewing financial reports and ensuring compliance with subaward agreements (in coordination with technical staff).
Maintain grants records in the grants management system
Maintain subcontracts and consultant registry
Conduct tracking and reporting, ensuring timely usage of funds as per annual work plans
Provide guidance to sub awardees for the Branding and Marking Plan and Monitoring and Evaluation of grant implementation practices.
Provide feedback or inputs into grants under contract manual as required.
Support contract and subaward close out and final reporting
Any and all other project-related tasks as required by the Chief of Party and Palladium HQ 

Required Qualifications:

Degree in relevant subject (Business, Economics, Finance, Procurement, etc.) 

Experience in contracts, subawards, or grants management  

Experience in grants solicitation or subcontract procurement solicitation or management.
Microsoft Office Suite proficiency and the ability to operate spreadsheet and word-processing programs at a highly proficient level
Proactive problem-solving, decision-making, and good judgement skills
Attention to detail and ability to perform multiple tasks and balance competing priorities effectively and efficiently
Ability to communicate effectively with managers, colleagues, service providers, and clients
Experience working on USAID or other donor-funded programs of a similar size preferred
Knowledge of USAID policies, procedures, and reporting requirements preferred
Experience working for large donor organizations such as USAID preferred
Local Kenyan candidates are preferred
Written and oral proficiency in English required